Appointment Requests

Can visitors book automatically?

Yes, per service. Set a service to Confirm automatically and visitors are booked straight away. Otherwise every request waits for your approval.

Yes, if you choose it for a service. Each service has a setting called When someone requests it:

  • I approve each request (the default): the visitor sends a request, it stays Pending and nothing is booked until you approve it. Visitors are told the time isn’t confirmed until you approve it.
  • Confirm automatically: the visitor books straight away. They see Booked straight away. and a Book appointment button, and the appointment is Confirmed as soon as they book.

What happens with automatic confirmation

  • The visitor gets a confirmation email with Add to calendar and Manage appointment links, plus reminders if you use them.
  • You get a bell notice (“New appointment with …”) and, if appointment emails are on, an email saying the appointment is already in your calendar.
  • Your rules still apply: visitors only see free times inside your availability, after your minimum notice and with your buffers.
  • You can still suggest another time or cancel it from the appointment’s details.

Change the setting

  1. Open Services. Go to the Services tab of Appointment requests.
  2. Edit the service. Select its edit button.
  3. Pick an option. Under When someone requests it, choose I approve each request or Confirm automatically, then save.

You can mix both. For example, confirm short phone calls automatically and approve in-person visits yourself. Each service in the list shows Confirms automatically or You approve each request.

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